When planning a convention or conference for your business, there are several decisions that have to be made. This includes everything from arranging transportation from the airport to the hotels in the area to making sure you have the necessary equipment on hand for presentations. However, the first decision that needs to be made is where to hold the event.
Selecting a Destination
For businesses with international satellite offices, finding an appropriate destination can be difficult. The destination should be accessible to everyone planning to attend the conference or convention and you have to consider your budget as well. One of the considerations for selecting a destination city should be how easy it is to get to the destination.
If you are planning to hold your business event in another city or country, you will want to find a location that is easily accessible and served by major airlines. If the people who need to attend the event cannot get there, then the whole point of having the event will be moot. In addition, you should consider whether the convention-goers will need to take a taxi to the venue, they have the option to walk from nearby hotels or there is adequate public transportation available throughout the area,
Venue Size
After selecting or narrowing down the destinations for the conference or convention, you need to decide what size of meeting venue is needed. If you anticipate inviting several hundred attendees, then you will want to get a list of venues from the convention and visitor’s bureau of each destination city you are considering. They can send you a list of appropriate meeting sites for you to contact and consider.
For the convenience of the attendees, you should consider whether a hotel’s meeting rooms will be sufficient for your event purposes. The attendees can stay at a hotel in Pratunam, where the event is being held, which will eliminate the need for transportation to and from the site and allow them to rest between presentations. Such a hotel may also help reduce your costs as you may be able to get a discount for holding the event there and for booking rooms for your colleagues.
Entertainment Options
Another consideration for selecting a destination will be the options for entertainment and activities away from the event. Depending on how many days the convention is set for, the attendees may wish to see the sights in the city when they are not attending the event. If these activities are limited, the convention-goers may not be happy with the choice of destination. However, if they have the option to play golf, go to the beach, go sightseeing, or explore local markets, then the destination could be a big hit.
There are so many decisions that need to be made when you’re planning a conference or a convention for your company, but you have to select the destination city first. This should be done as soon as possible, up to a year in advance, so you have time to plan and finalise the details.